BILL 618 RESOLUTION_____

A RESOLUTION TO AUTHORIZE A CHANGE IN THE PERSONNEL POLICY MANUAL, SECTION 2-25, (C) AND (D) OUT OF AREA TRAVEL FOR CITY EMPLOYEES OF THE CITY OF WEST PLAINS

WHEREAS, the City Council of the City of West Plains is supportive of efforts to streamline paperwork and make work methods more efficient.

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

Section 1: That the City of West Plains hereby adopts Section 2-26, Out of Area Travel (c) Meals and (b) Travel Advancement as outlined in EXHIBIT A.

Section 2: This Resolution shall be in full force and effect after its passage and approval.

PASSED AND ADOPTED THIS _______DAY OF _________, 2002.

CITY OF WEST PLAINS, MISSOURI

_________________________________

MAYOR JOE PAUL (J.P.) EVANS

ATTEST:

_____________________________

CITY CLERK CONNIE SHELTON

EXHIBIT A

City of West Plains *** Personnel Policy Page 15

(B) Lodging: When an overnight stay is required for authorized travel, the City will make direct payment or reimburse the employee the actual cost of such lodging. Employees should inform the motel/hotel that we are tax exempt and be sure to obtain a receipt for their stay.

(C) Meals: Payment for meals will be permitted on a per diem basis as follows: Breakfast $10.00 – Lunch $10.00 – Dinner $15.00. The City Administrator has the authority to adjust these rates depending on circumstances. Banquets and /or other meals that are included with the official program or agenda are fully reimbursable or will be paid direct.

(D) Travel Advancement: The City Administrator shall approve all advancements for mileage and meal costs as described in 2-25 (A) and 2-25 (C).

(Section 2-25 (C) and (D) revised – September 16, 2002)