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MINUTES
WEST PLAINS CITY COUNCIL MEETING
March 26, 2001
The West Plains City Council met in regular session on March 26, 2001 at West Plains Public Library, 750 West Broadway with the following members present: Mayor Joe Paul Evans, Councilman Jack Pahlmann, Councilwoman Judy North, Councilman Louis Citro, Councilman Bob Burtrum, City Administrator/Engineer Royce Fugate, P.E., City Clerk Connie Shelton, and City Attorney Charles Cantrell.
I. PRELIMINARIES:
Mayor Evans established a quorum and called the meeting to order at 7:00 p.m. Greg Reeder gave the invocation. Councilman Citro led the Pledge of Allegiance.
II. APPROVAL OF MINUTES:
The motion was made by Councilwoman North and seconded by Councilman Pahlmann that the minutes of February 20, 2001 regular meeting and March 12, 2001 special meeting be approved. Motion passed unanimously.
III. CONSIDERATION OF PAYROLL AND BILLS:
The motion was made by Councilman Citro and seconded by Councilman Burtrum to approve payment for the payrolls of February 20, 2001, March 6, 2001, and March 20, 2001 and bills for February 2001. Motion passed unanimously.
IV. CONSIDERATION OF FINANCIAL STATEMENT:
City Clerk Connie Shelton gave a financial report for the period ending February 28, 2001 (copy attached).
V. RECOGNITION OF GUESTS
A. Travis Morrison – Marketing Task Force Report
Chairman Travis Morrison reported to Council on their findings (copy attached). He emphasized that it is now very important to follow through and get the recommendations implemented. He also commented that positive leadership has made an historical difference in West Plains and the committee is confident that would continue.
VI. READING OF BILLS:
Bill No. 3707 to become Ordinance No. 3707 annexing certain territory into the City of West Plains, Missouri and revoking Ordinance 3688 dated August 26, 2000 was given second reading. The motion was made by Councilman Citro and seconded by Councilman Burtrum that second reading of Bill No. 3707 be accepted and become Ordinance No. 3707.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion passed.
B. Bill No. 3709 to become Ordinance No. 3709 increasing sewer rates for city and rural customers of the City of West Plains, Missouri was given second reading. The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann that the second reading of Bill No. 3709 be accepted and become Ordinance 3709.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion passed.
C. Bill No. 3710 to become Ordinance No 3710 amending the personnel policy manual as provided in Ordinance 3469, 3581, and 3648 for the City of West Plains was given first and second reading. Council discussed page 38 regarding whether a doctor’s statement should be required for an excused absence. It was agreed to leave the word “may” rather than “shall”. The motion was made by Councilman Citro and seconded by Councilwoman North that first and second reading of Bill No. 3710 be accepted and become Ordinance 3710.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion passed.
D. Bill No. 3711 to become Ordinance No. 3711 revoking Section 29-44, Introduction of fluoride into public water supply, as previously approved on Ordinance 3684 was given first reading. The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann that first reading of Bill No. 3711 be accepted.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion passed.
E. Bill No. 3712 to become Ordinance No. 3712 authorizing the Mayor of the City of West Plains, Missouri to execute an agreement on behalf of the City with the Missouri Highway and Transportation Commission for a grant to fund a general public transportation project to be funded under Chapter 53 (5311) of Title 49, United States Code was given first and second reading. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that Bill No. 3712 be accepted and become Ordinance 3712.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion passed.
F. Bill No. 3713 to become Ordinance No. 3713 naming certain streets within the city limits of West Plains (Pleasant Valley Village, Pleasant Valley Drive, Anderson Court, and Fletcher Terrace) was given first and second reading. The motion was made by Councilman Burtrum and seconded by Councilwoman North that Bill No. 3713 to be accepted and become Ordinance 3713.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion passed
G. Bill No. 552 to become Resolution 552 authorizing a memorandum of understanding between the City of West Plains and West Plains Housing Authority for a Community Service Program was read. The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum that Bill No. 552 is now Resolution 552. Motion passed unanimously.
H. Bill No. 553 to become Resolution 553 of the City of West Plains, Missouri stating intent to underwrite on a limited and contingent basis the obligations of Ozark Development Corporation (ODC) in its effort to secure a loan from the Missouri Department of Economic Development (MDED) for the partial purchase of a commercial building constructed by Clyde Stewart, Jr., and Kathryn Stewart on lands owned by ODC at Pomona, Missouri, and the purchase money promissory note of ODC to the Stewarts for the balance of purchase price, and for authorizations to execute such indemnity and guaranty documents consistent with this resolution was read. Mayor Evans explained that Jr. Stewart built the building, got a spec loan for $400,000 and carried the remainder of the cost himself. He said this Resolution underwriting the loan is based on population and shared with City of Mountain View (15%), City of Willow Springs (15%), City of West Plains (35%), and Economic Development Corporation of West Plains (35%). The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum that Bill No. 553 is now Resolution 553. Motion passed unanimously.
VII. COUNCIL ACTION
A. Request to destroy Records
The motion was made by Councilwoman North and seconded by Councilman Citro to approve the request to destroy records as listed on the attached copy. Motion passed unanimously.
B. Budgets for FY02 – City, Utilities, Civic Center, Library
The motion was made by Councilman Pahlmann and seconded by Councilman North to accept the budgets for FY02 – city, utilities, civic center, and library. Motion passed unanimously.
C. Bid – Brass Fittings for Water Department
| Company | Total |
| G&C Supply | $5,877.84 |
| Municipal Pipe | $6,060.06 |
| Schulte Supply | $6,261.00 |
| Harry Cooper | $5,897.10 |
| U S Filter | $6,137.70 |
| Water Products | $6,085.56 |
| National Supply | No Bid |
The motion was made by Councilman Citro and seconded by Councilman Burtrum to accept the bid of G&C Supply for $5,877.84. Motion passed unanimously.
D. Bid – Copper Tubing for Water Department
| Company | Total |
| Spfd Winwater | $4,720.00 |
| National Supply | $4,800.00 |
| Schulte Supply | $4,400.00 |
| Harry Cooper | $4,400.00 |
| Municipal Pipe | No Bid |
| US Filter | $4,000.00 |
| G & C Supply | $4,200.00 |
| Water Products | $4,160.00 |
The Motion was made by Councilman Pahlmann and seconded by Councilman Burtrum to accept the bid of US Filter for $4,000.00. Motion passed unanimously.
E. Bid – Gravel
See attached copy with detail.
The motion was made by Councilwoman North and seconded by Councilman Citro to accept the bid of Doss & Harper. Motion passed unanimously.
F. Bid – Ready Mix Concrete
| Company | 5 | 6 | 7 | 8 |
| Stewart-Morrison | $61.50 | $66.50 | $71.50 | $76.50 |
| Delivery | less than 4 yd $20.00 drop fee | |||
| Non Shrink Backfill | $41.50 per yd | |||
| 2% Calcium | $5.00 per yd | |||
| under 2 yd loads | add $30.00 per load | |||
| WP Redi Mix | $61.50 | $66.50 | $71.50 | $76.50 | Delivery | less than 4 yd $20.00 drop fee |
| Non Shrink Backfill | $30.00 per yd | |||
| 2% Calcium | $5.00 per yd | |||
| under 2 yd loads | same price for less than 2 yds | |||
The motion was made by Councilman Citro and seconded by Councilman Burtrum to accept the bid of West Plains Redi-Mix. Motion passed unanimously.
G. Bid – Downtown Street Lighting
| Company | Total |
| Harry Cooper | $47,835.32 |
| Lloyds Electric | $52,163.48 |
| TBN | $48,121.04 |
| Graybar | $48,396.00 |
| Flet. Reinhardt | No Bid |
The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann to accept the bid of TBN Electric for $48,121.04 because they are local. Motion passed unanimously.
H. Bid – Court Square Project
| Company | Bid | Twin FF | $138,170.88 5% bid bond |
| Leatherwood | $100,722.02 5% bid bond* |
City Administrator Fugate reported that Leatherwood is now saying that he made an error in the numerical submittal and is requesting his bid stand at $108,395.) The motion was made by Councilman Citro and seconded by Councilman Burtrum to reject all bids and re-bid the project. Motion passed unanimously.
I. Bid - Metal for Vehicle Parking Shed
| Company | Total | Durham | $7,503.29 |
| Herrman | $7,711.00 | Meeks | $9,625.43 |
The motion was made by Councilman Pahlmann and seconded by Councilman Citro to accept the bid of Durham for $7,503.29. Motion passed unanimously.
J. Bid – Lumber for Equipment Shed, City Hall
| Company | Total | Durham | $6,701.17 |
| Herrman | $5,353.42 | Meeks | $6,684.37 |
The motion was made by Councilman Burtrum and seconded by Councilwoman North to accept the bid of Meeks for $5,353.42. Motion passed unanimously.
VIII. Administrator’s Report
A. Spring Pickup April 16-20
B. Procedure Change for Safety Award Days
City Administrator Fugate reported that the Safety Committee is recommending that safety awards be given to employees who have not had a preventable accident within the last year at a rate of 1 day every six months. One-half day will be given after a six-month length of time without a preventable accident. Council agreed with this method.
C. Parking on Square
He reported that there have been several requests to regulate employee parking on the square in order to make room for shoppers. He said that there are over 1,200 nearby places for employees to park off the square and recommended an ordinance change for this.
D. Advertisement for Salvaged Water Meters Replaced with Auto-Read
Over 400 replaced water meters are on hand and he requested that these be put on the market to sell. The Public Water District is interested in purchasing these.
E. Comprehensive/Land Use Plan Update
Mr. Fugate reported that they sent request for proposals out to nine companies with only two responses. He will refer this to the Planning Commission for consideration.
IX. Miscellaneous
A. Set Council Reorganization Meeting – April 9, 2001 – 4:00pm
B. Reset April Regular Meeting – April 23, 2001 (end of year closing)
C. Council Reports
X. Adjourn
The motion was made by Councilman Pahlmann and seconded by Councilman Citro that the meeting adjourns.
CITY OF WEST PLAINS, MISSOURI
BY: MAYOR JOE PAUL (J. P.) EVANS
ATTEST: CITY CLERK, CONNIE SHELTON