 |
 |
|
|
MINUTES
WEST PLAINS CITY COUNCIL MEETING
April 23, 2001
The West Plains City Council met in regular session on April 23, 2001 at West Plains Public Library, 750 West Broadway with the following members present: Mayor Joe Paul Evans, Councilman Jack Pahlmann, Councilwoman Judy North, Councilman Louis Citro, Councilman Bob Burtrum, City Administrator/Engineer Royce Fugate, P.E., City Clerk Connie Shelton, and City Attorney Charles Cantrell.
I. PRELIMINARIES
Mayor Evans established a quorum and called the meeting to order at 7:00 p.m. Jim Brill gave the invocation. Councilman Citro led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
The motion was made by Councilman Citro and seconded by Councilwoman North that the minutes of March 26, 2001 regular meeting and April 9, 2001 special meeting be approved. Motion passed unanimously.
III. CONSIDERATION OF PAYROLL AND BILLS
The motion was made by Councilwoman North and seconded by Councilman Burtrum to approve payment for the payrolls of April 3, 2001, and April 17, 2001 and bills for March 2001. Motion passed unanimously.
IV. CONSIDERATION OF FINANCIAL STATEMENT:
City Clerk Connie Shelton gave a financial report for the period ending March 31, 2001 (copy attached).
V. RECOGNITION OF GUESTS
A. Sharon Alexander Chamber of Commerce
1. Sharon Alexander, President of Chamber of Commerce, requested permission to close the square on May 18 from 4:45 to 8:15 for a Model T show (see attached letter). She said that she would send letters to the affected businesses but that so far, they are supportive of the event. Council agreed to this request.
2. Sharon also requested permission to use the Municipal Airport on Saturday June 30 for the annual Skyfire event (fireworks). Council agreed to this request and stated that it would not be necessary to come back annually so long as the details are worked out with the city administrator and airport manager.
B. John Dalton Downtown West Plains, Inc.
Parking - John Dalton, Manager of the Downtown Association said that there are 68 parking spaces on the square and 236 off the square and there are some problems with court square employees parking in spaces intended for the shopping public. He requested that a new ordinance be drafted for the downtown area that would include an elevated and escalating fine structure. He said they would contact the merchants and management to request that their employees park off the square.
Zone Guidelines Mr. Dalton also requested that consideration be made for special zone guidelines for the downtown similar to those proposed by Brenda Spencer in her study.
Clean Up Program Mr. Dalton requested help in getting the downtown cleaned up. This would include additional trash receptacles, controlled pickups, and the use of water when the street sweeper is being used to eliminate dust.
VI. READING OF BILLS
A. Bill No. 3711 to become Ordinance No. 3711 revoking Section 29-44, Introduction of fluoride into public water supply, as previously approved on Ordinance 3684 was given second reading. The motion was made by Councilman Citro and seconded by Councilman Pahlmann that second reading of Bill No. 3711 be accepted and become Ordinance No. 3711.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion passed.
B. Bill No. 544 to become Resolution No. 544 concerning voluntary annexation (Charles Romans and City of West Plains) was read. The motion was made by Councilman Burtrum and seconded by Councilman Citro that Bill No. 544 is now Resolution 544. Motion passed unanimously.
C. Bill No. 555 to become Resolution No 555 authorizing a written enhancement funds program application to the Missouri Department of Transportation for Phase II, Greenbelt Trail Project; Lighting was read. The motion was made by Councilwoman North and seconded by Councilman Burtrum that Bill No. 555 is now Resolution No. 555. Motion passed unanimously.
D. Bill No. 556 to become Resolution No. 556 of the City of West Plains authorizing the Mayor and City Clerk to execute an agreement with Ozarks Community Television (OCTV) for public relations services was read. The motion was made by Councilman Citro and seconded by Councilwoman North that Bill No. 556 is now Resolution No. 556. Motion passed unanimously.
E. Bill No. 557 to become Resolution No. 557 of the City of West Plains amending Resolution 311 originally authorized under Resolution 229 which Resolution stated intent to underwrite a loan of the Southern Missouri Home Builders Association for construction of the visitor/welcome center was read. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that Bill No. 557 is now Resolution No. 557. Motion passed unanimously.
F. Bill No. 558 to become Resolution No. 558 authorizing an agreement between the City of West Plains and South Central Ozark Council of Governments for a comprehensive plan was read. Director of Community Planning and Development, David Cox, said that the downtown rezoning requested earlier by Mr. Dalton was included in the supplement for this plan. The motion was made by Councilman Pahlmann and seconded by Councilwoman North that Bill No. 558 is now Resolution No. 558. Motion passed unanimously.
G. Bill No. 559 to become Resolution 559 authorizing an agreement by and between the City of West Plains, Missouri and Scott Consulting Engineers, P.C. for professional engineering services for an airport improvement project was read. The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann that Bill No. 559 is now Resolution 559 subject to MoDot approval. Motion passed unanimously.
H. Bill No. 560 to become Resolution 560 of the City of West Plains, Missouri authorizing the Mayor and City Clerk to execute an agreement with the Greater West Plains Area Chamber of Commerce for management of the Ozark Heritage Welcome Center was read. The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum that Bill No. 560 is now Resolution 560. Motion passed unanimously.
VII. COUNCIL ACTION
A. Budget for FY02 - TIF
The motion was made by Councilman Citro and seconded by Councilwoman North to approve the Tax Increment Financing Budget for FY02. Motion passed unanimously.
B. Application for Resort Liquor License Cornucopia Fine Foods, 111 Washington Ave
The motion was made by Councilman Pahlmann and seconded by Councilman Citro to accept the application for resort liquor license for Cornucopia Fine Foods. Motion passed unanimously.
C. Sale of Surplus Property at Airport-Non-Directional Beacon Light
The motion was made by Councilman Citro and seconded by Councilman Pahlmann to approve the sale of surplus property at the airport (non-directional beacon light). Motion passed unanimously.
D. Bid 5,148 8 Sewer Main for Inventory
| Bidder | Total |
| US Filter | $7,927.92 |
| G & C Supply | $8,288.28 |
| Water Products | $8,082.36 |
| Spfd Winwater | $7,876.44 |
| Schulte Supply | $8,133.84 |
| Harry Cooper | $8,339.76 |
| Municipal Pipe | No Bid |
The Motion was made by Councilwoman North and seconded by Councilman Citro to accept the bid of Spfd Winwater for $7,876.44. Motion passed unanimously.
E. Bid 1,600 Water Main for Inventory
| Bidder | Total |
| Harry Cooper | $9,268.00 |
| Water Products | $9,520.00 |
| G&C Supply | $9,378.00 |
| Schulte Supply | $9,307.00 |
| Spfd Winwater | $9,579.00 |
| US Filter | $9,684.00 |
| Municipal Pipe | no bid |
The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann to accept the bid of Harry Cooper for $9,268.00. Motion passed unanimously.
F. Bid 100 Street Lights for Inventory
| Bidder | Total |
| Graybar | $5,470.00 |
| Delmo | $5,425.00 |
| Flet Reinhardt | $5,399.00 |
| Cummins | no bid |
| Elasco | $5,350.00 |
| Diversified | $6,500.00 |
| Harry Cooper | no bid |
The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum to accept the bid of Elasco for $5,350.00. Motion passed unanimously.
G. Bid Shell Cutter for Water Department
| Bidder | Total |
| Harry Cooper | $1,324.01 |
| U S Filter | $1,347.96 |
The motion was made by Councilman Citro and seconded by Councilwoman North to accept the bid of Harry Cooper for $1,324.01. Motion passed unanimously.
H. Bid Packer Body and Chassis for Sanitation Department
| Armor Equip | Downing | |
| Heil 18yd | new way cobra | |
| 2001 freightliner | 2001 freightliner | |
| $82,887.00 | $90,916.47 | |
| Trade in | $16,000.00 | $24,000.00 |
| Total | $66,887.00 | $66,916.47 |
| Warranty | 6 month | 1 year |
| Delivery | 90 days | 90 days |
The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum to accept the bid of Downing for $66,916.47. Motion passed unanimously.
I. Bid- 500 Recycle Bins for Sanitation Department
| Bidder | Total |
| Downing Sales | $3,760.00 |
| Busch Systems | $2,645.00 |
The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann to accept the bid of Busch Systems for $2,645.00. Motion passed unanimously.
J. Bid Mower for Parks Department
Edgeler & Harper - $7,997.75
The motion was made by Councilman Citro and seconded by Councilwoman North to accept the bid of Edgeler & Harper for $7,997.75. Motion passed unanimously.
K. Bid Mower for Golf Course
| Bidder | Total |
| Turf Professional | $13,091.34 |
| Outdoor Equipment | $14,083.32 |
The Motion was made by Councilman Citro and seconded by Councilwoman North to accept the bid of Outdoor Equipment for $14,083.32. Motion passed unanimously.
L. Bid Pickup for Fire Department
Joe Machens - $19,730.00 (2001 F150 4X4 Extended Cab)
The motion was made by Councilman Citro and seconded by Councilman Burtrum to accept the bid of Joe Machens for $19,730.00. Motion passed unanimously.
M. Bid Police Cars for Police Department
| Bidder | Bid | Total |
| Joe Machens | 2@$20,338.00 | $40,776.00 |
| Don Brown | 2@$18,656.00 | $37,312.00 |
The motion was made by Councilwoman North and seconded by Councilman Burtrum to accept the bid of Don Brown for $37,312.00. Motion passed unanimously.
N. Bid Fence for Thayer Avenue
| Bidder | Total |
| Wiley Fence Co | $650.00 |
| WP Fence | $550.00 |
| Ozark Fence | $828.30 |
Motion was made by Councilman Burtrum and seconded by Councilman Citro to accept the bid of West Plains Fence for $550.00. Motion passed unanimously.
O. Bid Sludge Truck for Wastewater Treatment Plant
| Kranz | Truck Center | |
| 1996 IHC 4900 with Tank | 1997 Mack CH 613 with tank | |
| Price | $62,813.00 | $69,898.00 |
| 1979 IHC truck & Tank Trade in | $13,000.00 | $11,800.00 |
| Total | $50,613.00 | $58,098.00 |
| Payment terms to Secure Chassis | $35,000.00 | $40,000.00 |
Motion was made by Councilman Pahlmann and seconded by Councilwoman North to accept the bid of Kranz for $50,613.00. Motion passed unanimously.
P. Bid Downtown Project
| Bidder | Total |
| Leatherwood Construction | $114,090 |
| Twin F Construction | $125,122 |
Motion was made by Councilman Citro and seconded by Councilman Pahlmann to accept the bid of Leatherwood Construction for $114,090. Motion Passed unanimously. John Dalton said that merchants were concerned that the construction could be completed within 40 working days as stated in the contract. The City assured him that there would be penalties included and that the working days would be monitored. Motion passed unanimously.
VIII. Administrators Report
A. Report on Meet and Confer with Bargaining Unit Employees
City Administrator Fugate reported on a recent meeting he had with the employee bargaining committee. He said that the City has been on pay for performance for two years and most are getting 3.5% - 4% but some are getting 2-2.5% based on doing only the minimum of what is necessary for their job. He said they did agree on a change to the grievance procedure whereby a union member could be present. He also said that a flat pay raise might be considered which would give a higher percentage to lower paid employees. Mayor Evans requested that Councilwoman North, Councilman Pahlmann, City Administrator Fugate, City Clerk Shelton, and himself study the salary schedule.
B. Input Requested on Nuisance Ordinance
City Attorney Cantrell said that this ordinance would be hard to enforce the way it is drafted now and that he would like to take a tour of problem areas. Council discussed the need for a timeframe for voluntary demolition (with signs posted listing deadlines), the need for attaching a lien to the property tax because of out-of-town property owners, and the need for good appeal processes. It was agreed to keep reviewing the proposed ordinance and give input to Charles for drafting purposes.
C. Report on Park Board Recommendations for Recreation Tax
City Administrator Fugate reported that the Park Board is working on desired ballot language for a recreation tax. This should be ready for the May council agenda.
IX. Miscellaneous
A. Appointment to TIF Board
1. Motion was made by Councilman Pahlmann and seconded by Councilman Citro to appoint Paul Childers to the TIF Commission (Scott Corman resigned). Motion passed unanimously.
2. Motion was made by Councilman Pahlmann and seconded by Councilwoman North to appoint John Lewis and Scott Corman for R-7 School Representatives (4 year terms). Motion passed unanimously.
B. Re-Appointments to Board of City Pride 5 year terms
Motion was made by Councilwoman North and seconded by Councilman Pahlmann to re-appoint Helen Young, Frank Akers, and Marge Slayton to 5-year terms (provided they agree to serve). Motion passed unanimously.
C. Re-Appointment to Electrical Board 4 Year Term
Motion was made by Councilman Citro and seconded by Councilman Burtrum to re-appoint Truell Harrison to a 4-year term on the electrical board. Motion passed unanimously.
D. Council Reports
X. Adjourn
The motion was made by Councilman Pahlmann and seconded by Councilman Citro that the meeting adjourns.
CITY OF WEST PLAINS, MISSOURI
BY: MAYOR JOE PAUL (J. P.) EVANS
ATTEST: CITY CLERK, CONNIE SHELTON