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MINUTES
WEST PLAINS CITY COUNCIL MEETING
May 21, 2001
The West Plains City Council met in regular session on May 21, 2001 at West Plains Public Library, 750 West Broadway with the following members present: Mayor Joe Paul Evans, Councilman Jack Pahlmann, Councilwoman Judy North, Councilman Louis Citro, City Administrator/Engineer Royce Fugate, P.E., City Clerk Connie Shelton, and City Attorney Bob Oberzalek.
I. PRELIMINARIES
Mayor Evans established a quorum and called the meeting to order at 7:00 p.m. Art Ellsworth gave the invocation. Councilman Citro led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
The motion was made by Councilwoman North and seconded by Councilman Pahlmann that the minutes of April 23, 2001 regular meeting and May 9, 2001 special meeting be approved. Motion passed unanimously.
III. CONSIDERATION OF PAYROLL AND BILLS
The motion was made by Councilman Citro and seconded by Councilwoman North to approve payment for the payrolls of May 1, 2001 and May 15, 2001 and bills for April 2001. Motion passed unanimously.
IV. CONSIDERATION OF FINANCIAL STATEMENT:
City Clerk Connie Shelton gave a financial report for the period ending April 31, 2001 (copy attached).
V. RECOGNITION OF GUESTS
None present
VI. READING OF BILLS
A. Bill No. 3714 to become Ordinance No. 3714 providing for the imposition of a local parks sales tax in the City of West Plains, Missouri was given first and second reading. Park Board President Frank Akers thanked Council for their support. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that second reading of Bill No. 3714 be accepted and become Ordinance No. 3714.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion passed.
B. Bill No. 3715 to become Ordinance No. 3715 concerning annexing certain territory into the City of West Plains, Missouri (Charles Romans and City of West Plains) was given first reading. The motion was made by Councilman Citro and seconded by Councilman Pahlmann that first reading of Bill No. 3715 be accepted.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
C. Bill No. 3716 to become Ordinance No 3716 specifying certain streets where commercial traffic is prohibited as authorized in Ordinance 3572 (that part of Aid Avenue that lies between Court Square and Leyda Street, that part of East Main Street that lies between Court Square and South Hill, that part of Washington Avenue that lies between Court Square and Broadway and that part of West Main Street that lies between Court Square and Jefferson Street) was given first reading. The motion was made by Councilman Pahlmann and seconded by Councilwoman North that first reading of Bill No. 3716 be accepted.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
D. Bill No. 3717 to become Ordinance No. 3717 adopting a revised safety manual as an addition to the personnel policy manual as provided in Ordinance 3581 and 3604 for the City of West Plains was given first and second reading. The motion was made by Councilman Citro and seconded by Councilwoman North that first and second reading Bill No. 3717 be accepted and become Ordinance 3717.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
E. Bill No. 3718 to become Ordinance No. 3718 approving a water services and facilities and annexation agreement between Loretta Carter and the City of West Plains, Missouri and authorizing the Mayor to enter into the agreement was given first reading. City Administrator Fugate reported that the Rural Water District does not have a problem with this. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that first reading of Bill No. 3718 be accepted.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
F. Bill No. 3719 to become Ordinance No. 3719 amending certain sections of the Motor Vehicle and Traffic Code, Chapter 18-208 and Chapter 18-234, of the City of West Plains, Missouri (Parking Fines) was given first reading.
Freda Campo of Wisteria on the Square asked that Section 2(k) be rewritten. City Attorney Bob Oberzalek commented that Section 2(a) should also be revised because money for fines is not given directly to policemen. He also was concerned about the amount of paperwork this ordinance would create. John Dalton said that a lot of businesses don’t like the $5 starting fine amount and that courtesy tickets might be issued first with an escalating fine structure. The goal is to educate downtown employees but at the same time, not discourage downtown shoppers. Council discussed the creation of a brochure to put on windshields that would show available parking off the square.
The motion was made by Councilman Pahlmann and seconded by Councilwoman North that first reading of Bill No. 3719 be accepted with revisions before the next council meeting.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
G. Bill No. 3720 to become Ordinance No. 3720 amending certain sections of the License and Business Regulation code, Chapter 16-11, of the City of West Plains, Missouri (License Fee Increase) was given first reading. The motion was made by Councilwoman North and seconded by Councilman Citro that first reading of Bill No. 3720 be accepted.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
H. Bill No. 561 to become Resolution 561 authorizing a written agreement by and between the City of West Plains, Missouri and Missouri Department of Transportation for airport improvements. The motion was made by Councilman Pahlmann and seconded by Councilwoman North that Bill No. 561 be accepted and become Resolution No. 561. Motion passed unanimously.
I. Bill No. 562 to become Resolution No. 562 ratifying an agreement between the City of West Plains and Textron Golf, Turf & Specialty Products was read. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that Bill No. 562 is now Resolution 562. Motion passed unanimously.
J. Bill No. 563 to become Resolution No. 563 of the City of West Plains, Missouri authorizing the Mayor and City Clerk to execute an agreement with the Greater West Plains Area Chamber of Commerce for Economic Development was read. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that Bill No. 563 is now Resolution 563. Motion passed unanimously.
K. Bill No. 564 to become Resolution No. 564 supporting a Community Health Center was read. The motion was made by Councilman Pahlmann and seconded by Councilwoman North that Bill No. 564 is now Resolution No. 564. Motion passed unanimously.
L. Bill No. 565 to become Resolution No. 565 to change the official zoning map of the City of West Plains, Missouri (908 Kentucky – Bonnie Williams Estate) was read. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that Bill No. 565 is now Resolution No. 565. Motion passed unanimously.
M. Bill No. 566 to become Resolution No. 566 authorizing the City of West Plains, Missouri to execute a lease agreement by and between the City of West Plains, Missouri, a municipal corporation, and the Board of Governors of Southwest Missouri State University for the leasing of the West Plains Civic Center for certain school functions was read. The motion was made by Councilman Citro and seconded by Councilman Pahlmann that Bill No. 566 is now Resolution No. 566. Motion passed unanimously.
N. Bill No. 567 to become Resolution No. 567 to vacate a portion of right-of-way north of Highway 63 Bypass and east of Highway 160 South (Hoover properties – Old Circle Drive Area) was read.
Richard Silvey said that he came to Planning Commission in 1996 with a street proposal in 1996 and then a new street development came to Planning Commission in September 2000 which was different from the original plan and that he agreed with that. He said the vacation of Circle Drive was to come after the street was built and asked that the vacation of the street be delayed until after the street is built.
Rick Hoover said that in 1996 the Planning Commission voted to vacate the old Circle Drive area. Since then he bought the land from Silvey and received a permit from the City to build an A & W and car lot building there. He said that he and Silvey have a contract, that he is in total compliance, and that the contract between him and Silvey is not the Council’s concern and therefore should not be considered in the vacation request.
Richard Silvey reminded Council that the Planning Commission recommended that the vacation approval made in 1996 be rescinded on May 10, 2001. City Administrator pointed out that that there was no vote taken and that the item was not on the agenda so that it could be noticed to the public. Mr. Fugate said that the Council could proceed in one of two ways 1) Proceed with public hearing and first reading of Ordinance next month or 2) Send back to Planning Commission for a recommendation.
Christena Silvey said that they were here to object to the vacation and to ask that proper procedure be followed. She said that the plans in 1996 were totally different and Planning Commission addressed that on May 10, 2001. She requested that the property not be vacated until the street is built with a formally presented petition.
Council reviewed maps of the area.
Rick Hoover said that Gates Paris, Chairman of the Planning Commission, recommended to the City Administrator that the issue go straight to City Council and that the map at the May 10th meeting did not show the proper area. He repeated that he has gotten two building permits from the City to go ahead with the project.
Council agreed to table Resolution 567 in order to follow proper procedure (petition to Planning Commission for recommendation). Mayor Evans said that special meetings would be held as soon as possible to take care of this request.
O. Bill No. 568 to become Resolution No. 568 to ratify an exclusive vendor agreement between the City of West Plains for the Civic Center and Pepsi Cola was read. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that Bill No. 568 is now Resolution No. 568. Motion passed unanimously.
VII. COUNCIL ACTION
A. Bid – Upgrade Auto CAD and Design Group – Engineering
Total
Midwest CAD $4,106.25
The motion was made by Councilman Citro and seconded by Councilman Pahlmann to accept the bid of Midwest CAD for $4,106.25. Motion passed unanimously.
B. Bid – 500 Water Meters with Modules
| Bidder | Total Complete | Total Meters | Total Module |
| Water Prod | $102,500.00 | $39,500.00 | $63,000.00 |
| Spfd Winwater | $70,000.00 | $25,000.00 | $45,000.00 |
| United Systems | $49,500.00 |
The motion was made by Councilwoman North and seconded by Councilman Pahlmann to accept the bid of Spfd Winwater for 500 water meters with modules. Motion passed unanimously.
C. Bid – Backhoe for Water Department
| EA Martin | Murphy | Potter | Traksan | |
| 2wd | 43,675.00 | 44,950.00 | 48,322.00 | 44,635.00 |
| 4wd | 48,275.00 | 48,950.00 | 53,645.00 | 47,575.00 |
| Trade In | 11,000.00 | 15,000.00 | 16,000.00 | 14,750.00 |
| Total 2wd | 32,675.00 | 29,950.00 | 32,322.00 | 29,885.00 |
| Total 4wd | 37,275.00 | 33,950.00 | 37,645.00 | 32.825.00 |
The motion was made by Councilman Pahlmann and seconded by Councilwoman North to accept the bid Traksan Equipment of $32,825.00. Motion passed unanimously.
D. Bid – Pump for Lift Station
Vandevanter - Total: $4,263.00
The Motion was made by Councilwoman North and seconded by Councilman Pahlmann to accept the bid of Vandevanter for $4,263.00. Motion passed unanimously.
E. Bid – Blower for Water Treatment Facility
Fuller Bulk - Total: $1,094.00
The motion was made by Councilman Citro and seconded by Councilwoman North to accept the bid Fuller Bulk for $1,094.00. Motion passed unanimously.
F. Bid – CPU for Engineering Department
WPCS - Total: $1,275.00
ARS - Total: $1,227.25
The motion was made by Councilwoman North and seconded by Councilman Pahlmann to accept the bid of ARS for $1,227.25. Motion passed unanimously.
G. Bid – Repair Pipe for Wells
Victor Pipe & Steel - Total: $2,604.00
Tri State Tubular - Total: $3,627.00
The motion was made by Councilman Pahlmann and seconded by Councilman Citro to accept the bid of Victor Pipe & Steel for $2,604.00. Motion passed unanimously.
H. Planning Commission Recommendation
1. Richard Silvey – Street Development Plan Circle Drive Area
The motion was made by Councilman Citro and seconded by Councilman Pahlmann to approve the street development plan for the Circle Drive area as recommended by Planning Commission. Motion passed unanimously.
2. Rural Fire Department – Conditional Use for Fire Station in R3 Zone – K Highway, behind Ambulance Building
The motion was made by Councilwoman North and seconded by Councilman Pahlmann to approve a conditional use for a fire station in an R-3 zone on K Highway behind the ambulance building as recommended by Planning Commission. Motion passed unanimously.
VIII. Administrator’s Report
A. Traffic Flow on Missouri Avenue
City Administrator Fugate reported that he has gotten several complaints about people parking on both sides of Missouri Avenue. He said that widening the road is not a good option because it would take too much of citizen’s yards and that if neighbors agree, parking might be limited to one side (probably the east). He recommended a meeting be held with residents of Missouri Avenue to discuss the problem.
B. Named Streets – Joe Jones Blvd, Independence Drive, Amy Street, Good Hard Drive
Mr. Fugate reported that the post office has delivery problems with a street, which currently has four different sections and names: Joe Jones Blvd., Independence Drive, Amy Street, and Good Hard Drive. He recommended that these four sections be renamed with one street name. He will look into the matter.
C. Grass Complaints
There have been 75-80 high grass complaints in the last month. In most cases, the citizens are taking care of this quickly.
D. Sewer Employees
A citizen recently called and complimented Jim Woodworth, Chris Haddock, and Don Weatherford on a recent solution to a sewer problem.
E. Emergency Exercises – Hospital
Gordon Andrews reported that there would be an emergency management exercise at the hospital this week.
IX. Miscellaneous
A. Two Appointments to Board of City Pride – 5 year terms
Motion was made by Councilwoman North and seconded by Councilman Citro to appoint Tim Waggoner and Anna Kissinger to Board of City Pride Board (Marge Slayton and Dennis Lancaster resigned). Motion passed unanimously.
B. Re-Appointments to Park Board – Term to Expire June 2004
Motion was made by Councilman Pahlmann and seconded by Councilman Citro to re-appoint Wendy Dunkin, Steve Bunn, and Rex Henry to Park Board. Motion passed unanimously.
C. Re-Appointment to Tax Increment Financing Board – Term to Expire June 2005
Motion was made by Councilwoman North and seconded by Councilman Pahlmann to re-appoint Jay Padgett and Warren Fletcher to the Tax Increment Financing Board. Motion passed unanimously.
D. Appointment of SMSU Student Government as Ex-officio Members
The motion was made by Councilwoman North and seconded by Councilman Pahlmann to appoint SMSU representatives Seth Bryant as ex-officio member of the Park Board for a one-year term to begin June 1, 2001 and Josh Cotter as ex-officio member of the Civic Center board for a one-year term to begin June 1, 2001. Motion passed unanimously.
Both Seth and Josh thanked the Council for allowing them to serve in this capacity.
E. Council Member Reports
X. Adjourn
The motion was made by Councilman Pahlmann and seconded by Councilwoman North that the meeting adjourns.
CITY OF WEST PLAINS, MISSOURI
BY: MAYOR JOE PAUL (J. P.) EVANS
ATTEST: CITY CLERK, CONNIE SHELTON