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MINUTES
WEST PLAINS CITY COUNCIL MEETING
City Council Meeting
June 18, 2001
The West Plains City Council met in regular session on June 18, 2001 at West Plains Public Library, 750 West Broadway with the following members present: Mayor Joe Paul Evans, Councilman Jack Pahlmann, Councilwoman Judy North, Councilman Louis Citro, Councilman Bob Burtrum, City Administrator/Engineer Royce Fugate, P.E., City Clerk Connie Shelton, and City Attorney Charles Cantrell.
I. PRELIMINARIES
Mayor Evans established a quorum and called the meeting to order at 7:00 p.m. Royce Fugate gave the invocation. Councilman Burtrum led the Pledge of Allegiance.
II. PUBLIC HEARINGS
A. Rezone from R-1 (Single Family Residential) to C-2 (General Commercial) Bonnie Williams Estate, 908 Kentucky. There was no response from the audience.
B. Vacate a Portion of Excess Right-of-Way, Hoover Bros Farms, Old Circle Drive Area. City Administrator Fugate said that we had previously agreed to check the state statutes to see if the City could put a condition on the vacate process. After research, he found that the City could not require a street to be built on Richard Silvey’s property but that we could require the street to be built on the Hoover property because an existing street has been removed and it is inconvenient for the people who live there. He said that the Council could place a condition for vacating the street that it has to be reconstructed first.
Richard Silvey requested that a time limit be placed on the street construction.
III. APPROVAL OF MINUTES
The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum that the minutes of May 21, 2001 regular meeting, May 23 and June 11, 2001 special meeting be approved. Motion passed unanimously.
IV. CONSIDERATION OF PAYROLL AND BILLS
The motion was made by Councilwoman North and seconded by Councilman Citro to approve payment for the payrolls of May 29, 2001 and June 12, 2001 and bills for May 2001. Motion passed unanimously.
V. CONSIDERATION OF FINANCIAL STATEMENT
City Clerk Connie Shelton gave a financial report for the period ending May 31, 2001 (copy attached).
VI. RECOGNITION OF GUESTS
A. Chrys Fisher, Report on Gallaway Creek Property
Task Force Committee Chair Chrys Fisher presented an implementation plan and budget for work at the Gallaway Creek property (see attached copy). He said their goal was to preserve the natural quality of the area but still allow people to enjoy it for recreation. He suggested that the City partner with other organizations on the cost of $151,200 by utilizing grants and donated labor. He asked the City to come up with a resolution and committee to make it happen. He also presented preliminary plans for Phase II, which would add property south of Galloway.
B. Herb Lundy, Skateboard Park
Chairman of the Skateboard Park Fund Raising Committee, Herb Lundy, said that $33,000 has been raised for the Robert Neathery Skateboard Park. As the last phase of the fundraising, they will be accepting donations for one yard of concrete at $66.50 each. Mayor Evans, Councilman Citro, Councilwoman North, Councilman Burtrum, Councilman Pahlmann, City Administrator Fugate, City Clerk Connie Shelton, and Skateboarder Chris Fine presented Mr. Lundy with checks for $66.50 each and challenged the rest of the community to do the same.
C. Patty Reynolds, Skateboarding
Patty Reynolds asked Council to amend City Code 18-390 Illegal to Skateboard in City of West Plains. She said that there is nowhere to ride boards and asked that it be changed until the park is built.
Council said that there is a safety issue with using areas that other citizens are using both for the skateboarder and the citizen.
VII. READING OF BILLS
A. Bill No. 3715 to become Ordinance No. 3715 annexing certain territory into the City of West Plains, Missouri (Charles Romans and City of West Plains) was given second reading. The motion was made by Councilman Citro and seconded by Councilman Burtrum that second reading of Bill No. 3715 be accepted and become Ordinance No. 3715.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion passed.
B. Bill No. 3716 to become Ordinance No. 3716 specifying certain streets where commercial traffic is prohibited as authorized in Ordinance 3572 (that part of Aid Avenue that lies between Court Square and Leyda Street, that part of East Main Street that lies between Court Square and South Hill, that part of Washington Avenue that lies between Court Square and Broadway and that part of West Main Street that lies between Court Square and Jefferson Avenue.) was given second reading. The motion was made by Councilman Burtrum and seconded by Councilwoman North that second reading of Bill No. 3716 be accepted and become Ordinance 3716.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion Passed
C. Bill No. 3718 to become Ordinance No 3718 approving a water services and facilities and annexation agreement between Loretta Carter and the City of West Plains, Missouri and authorizing the Mayor to enter into the agreement was given second reading. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that second reading of Bill No. 3718 be accepted and become Ordinance 3718.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion Passed
D. Bill No. 3719 to become Ordinance No. 3719 amending certain sections of the Motor Vehicle and Traffic Code, Chapter 18-208 and Chapter 18-234, of the City of West Plains, Missouri (Parking Fines) was given second reading. City Administrator Fugate reported that the Downtown Association would like to keep the payment boxes. The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum that second reading of Bill No. 3719 be accepted and become Ordinance 3719.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion Passed
E. Bill No. 3720 to become Ordinance No. 3720 amending certain sections of the License and Business Regulation Code, Chapter 16-11, of the City of West Plains, Missouri (License Fee Increase) was given second reading. The motion was made by Councilman Pahlmann and seconded by Councilwoman North that second reading of Bill No. 3720 be accepted and become Ordinance 3720.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion Passed
F. Bill No. 3721 to become Ordinance No. 3721 reactivating a “Land Clearance for Redevelopment Authority” of the City of West Plains, Missouri as previously created by Ordinance 2171 on May 11, 1970 was given first and second reading. The motion was made by Councilman Citro and seconded by Councilman Burtrum that first and second reading of Bill No. 3721 be accepted and become Ordinance No. 3721.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion Passed
G. Bill No. 3722 to become Ordinance No. 3722 changing the official zoning map of the City of West Plains, Missouri and defining the boundaries of the area to be changed on said official zoning map by this Ordinance (Bonnie Williams estate – 908 Kentucky) was given first reading. The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum that first reading of Bill No. 3722 be accepted.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion Passed
H. Bill No. 3723 to become Ordinance No. 3723 vacating excess right-of-way on the old Circle Drive area (Hoover Bros Farms) was given first reading. The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum that first reading of Bill No. 3723 be accepted. Council members discussed information from the public hearing at 7:00 and agreed that the City should not vacate the property until the road is built.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
Motion Failed
I. Bill No. 570 to become Resolution No. 570 authorizing a contract between the City of West Plains and the West Plains Country Club was read. The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum that Bill No. 570 is now Resolution 570. Motion passed unanimously.
VIII. COUNCIL ACTION
A. Approve Liquor Licenses for July 1, 2001 to June 30, 2002 (see list)
The motion was made by Councilman Citro and seconded by Councilman Pahlmann to approve the liquor licenses for July 1, 2001 to June 30, 2002. Motion passed unanimously.
B. Approve Taxi Licenses for July 1, 2001 to June 30, 2002
1. Phillips Friendly Cab - Mildred Phillips
2. West Plains Taxi - Bobby Panky
3. Silver Star Limo - George Saba
The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum to approve the taxi licenses for July 1, 2001 to June 30, 2002. Motion passed unanimously.
C. Bid – Change Order for Downtown Project – Leatherwood Construction
Storm Drain: $6,950.00
The motion was made by Councilman Pahlmann and seconded by Councilman Citro to accept the bid of Leatherwood Construction for $6,950.00. Motion passed unanimously.
D. Bid – Change Order for Water Treatment Plant – Schedule Adjustment
City Administrator Fugate reported that at least one month of construction time was lost during the winter and recommended the following changes.
| Original Date | Proposed Date | |
| Substantial Completion | March 27, 2001 | August 31, 2001 |
| Final Completion | April 26, 2001 | October 1, 2001 |
The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann to accept the change order for the Water Treatment Plant. Motion passed unanimously.
E. Bid – Change Order for Water Treatment Plant-Site Work
City Administrator Fugate reported that there should be some funds left in the water treatment construction account after all encumbrances are paid and that he would like conceptual approval to spend an additional $70,000 for curb, guttering, retaining walls, lights, and painting.
The motion was made by Councilwoman North and seconded by Councilman Burtrum to accept the change order for Water Treatment Plant – Site Work. Motion passed unanimously.
F. Bid – 40,400’ Wire for Inventory
| Company | Total |
| Elasco | $24,460.40 |
| Flet. Reinhardt | $25,110.80 |
| Graybar | $22,871.20 |
| Harry Cooper | $22,459.89 |
| W P Electric | $24,124.74 |
| TBN Electric | $22,499.30 |
| Delmo Fisk | $22,700.40 |
| National Supply | $9,657.35 |
| Ark Electric | $23,853.00 |
| Utiliserve | $25,634.00 |
The motion was made by Councilman Pahlmann and seconded by Councilman Citro to accept the bid of Harry Cooper Supply for $22,459.89. Motion passed unanimously.
G. Bid – 2000# Soil Sterilant for Inventory
| Company | Total |
| ZEP | $5,920.08 |
| WP Vet | $3,700.00 |
The motion was made by Councilman Citro and seconded by Councilwoman North to accept the bid of W P Vet for $3,700.00 Motion passed unanimously.
H. Bid – Remote Control Panel for Electric Department
| Company | Total |
| Flet Reinhardt | $1,483.50 |
| Ark Elec | NO BID |
| Harry Cooper | $1,854.64 |
| Utiliserve | NO BID |
| Graybar | NO BID |
The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann to accept the bid of Harry Cooper Supply for $1,854.64. Motion passed unanimously.
I. Bid – Pickup for Meter Readers
| Company | Vehicle | Bid |
| Morlan Shell Ford | 1996 F150 4X4 | $10,000.00 |
| Bobs Auto | 1993 GMC 4X4 | $8,450.00 |
Purchasing Agent David Hoglen recommended the Ford based on the year model, condition, and mileage. The Motion was made by Councilman Pahlmann and seconded by Councilwoman North to accept the bid of Morlan Shell for $10,000.00. Motion passed unanimously.
J. Bid – CPU for Engineering Department
WPCS - $1,225.00
The Motion was made by Councilman Citro and seconded by Councilman Burtrum to accept the bid of WPCS for $1,225.00. Motion passed unanimously.
IX. Administrator’s Report
A. Employee Union Information
City Administrator Fugate referenced a letter from the City Administrator of Willow Springs stating important omissions in a recent Quill article regarding their salaries. Mr. Fugate said that the article in the Daily Quill is not a fair representation of how we treat City employees especially in regard to fringe benefits. He also said that cost of living is not the way the City determines raises.
Quill Reporter Aaron Windel said that it is not his job to make judgments but to report the facts. He said that they took averages and they stand by those numbers.
B. Announcement – Civic Center Director
Mr. Fugate announced that Carl Oscar Johnson has been selected as director of the Civic Center and will begin duties July 1.
C. Announcement – Retirement
He also reported the retirement of Fire Chief Redburn on September 1 after 42 years.
X. Miscellaneous
A. Appoint Member to Planning Commission Board – Term Expires September 2003
Motion was made by Councilman Pahlmann and seconded by Councilwoman North to appoint Charles Glenn to Planning Commission Board to fill the unexpired term of Christena Silvey. Motion passed unanimously.
B. Appoint Members to Library Board – Terms Expire July 2004
Motion was made by Councilwoman North and seconded by Councilman Citro to appoint Jim Goss, Marge Grennan, and Jay Padgett to Library Board. Motion passed unanimously.
C. Appoint Members to Land Clearance for Redevelopment Authority
Motion was made by Councilman Burtrum and seconded by Councilman Citro to appoint Carrick Davidson, Joyce Squires, Warren Fletcher, Jay Padgett, and Paul Childers to the Land Clearance for Redevelopment Authority. Motion passed unanimously.
XI. Adjourn
The motion was made by Councilman Pahlmann and seconded by Councilman Citro that the meeting adjourn to closed session.
| Yea | Nay | Not Voting | Not Present | Mayor Evans | X | Councilman Citro | X | Councilwoman North | X | Councilman Burtrum | X | Councilman Pahlmann | X |
The motion was made by Councilman Pahlmann and seconded by Councilman Citro that the meeting adjourn. Motion passed unanimously.
CITY OF WEST PLAINS, MISSOURI
BY: MAYOR JOE PAUL (J. P.) EVANS
ATTEST: CITY CLERK, CONNIE SHELTON