MINUTES
WEST PLAINS CITY COUNCIL MEETING
City Council Meeting
July 16, 2001

The West Plains City Council met in regular session on July 16, 2001 at West Plains Public Library, 750 West Broadway with the following members present: Mayor Joe Paul Evans, Councilman Jack Pahlmann, Councilwoman Judy North, Councilman Louis Citro, Councilman Bob Burtrum, City Administrator/Engineer Royce Fugate, P.E., City Clerk Connie Shelton, and City Attorney Charles Cantrell.

I. PRELIMINARIES

Mayor Evans established a quorum and called the meeting to order at 7:00 p.m. Rev. Mark Mildren gave the invocation. Councilman Burtrum led the Pledge of Allegiance.

II. APPROVAL OF MINUTES

The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann that the minutes of June 18, 2001 regular meeting be approved. Motion passed unanimously.

III. CONSIDERATION OF PAYROLL AND BILLS

The motion was made by Councilwoman North and seconded by Councilman Burtrum to approve payment for the payrolls of June 26, 2001 and July 10, 2001 and bills for June 2001. Motion passed unanimously.

IV. CONSIDERATION OF FINANCIAL STATEMENT

City Clerk Connie Shelton gave a financial report for the period ending June 30, 2001 (copy attached).

V. RECOGNITION OF GUESTS

A. Tim Hagen-Health Inspection Report

Mr. Hagen (does City health inspections on a contracted basis) told Council that there would be a public health and sanitation class to be held again this year starting August 20. Last year there were 10 classes with 215 students and 46 students became certified. He asked for input from council regarding a work order format whereby a third step would be added to the inspection process in cases of failure to pass inspection the first time. This would be the final step before closure Another change he proposed was an internet web page inspection report where a scoring system would be developed with a starting score of 100 with deductions of 3 points for each critical violation and 1 point for each minor violation. Council did not see a problem with this reporting. He also asked that work begin on an ordinance for a food handlers program where a permit would be issued after a short training video and test on food handling. He said that, if approved, this would be a requirement before a person could work in the food service industry.

VI. READING OF BILLS

A. Bill No. 3722 to become Ordinance No. 3722 changing the official zoning map of the City of West Plains, Missouri and defining the boundaries of the area to be changed on said official zoning map by this ordinance (Bonnie Williams estate – 908 Kentucky) was given second reading. The motion was made by Councilman Pahlmann and seconded by Councilman Citro that second reading of Bill No. 3722 be accepted and become Ordinance No. 3722.

  Yea Nay Not Voting Not Present
Mayor Evans X      
Councilman Citro X      
Councilwoman North X      
Councilman Burtrum X      
Councilman Pahlmann X      

Motion passed.

B. Bill No. 3724 to become Ordinance No. 3724 amending section 30-5 of the City Code of Ordinances (Vehicles for Hire – Liability Insurance) was given first reading. The motion was made by Councilman Pahlmann and seconded by Councilwoman North that first reading of Bill No. 3724 be accepted.

  Yea Nay Not Voting Not Present
Mayor Evans X      
Councilman Citro X      
Councilwoman North X      
Councilman Burtrum X      
Councilman Pahlmann X      

Motion Passed

C. Bill No. 3725 to become Ordinance No 3725 to accept a right-of-way from Delphia Hopkins was given first and second reading. City Administrator Fugate reported that this is located on the west side of the Hopkins property between K Highway and Route CC. He said that they are negotiating with the Horns for the rest of the right-of-way needed to connect K and CC. The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann that first and second reading of Bill No. 3725 be accepted and become Ordinance 3725.

  Yea Nay Not Voting Not Present
Mayor Evans X      
Councilman Citro X      
Councilwoman North X      
Councilman Burtrum X      
Councilman Pahlmann X      

Motion Passed

D. Bill No. 572 to become Resolution No. 572 to vacate a portion of Leyda Street between Walnut Street and South Hill Street (First Baptist Church) was read. (This resolution authorizes the publishing of a public notice.) The motion was made by Councilman Pahlmann and seconded by Councilman Citro that Bill No. 572 is now Resolution 572. Motion passed unanimously.

VII. COUNCIL ACTION

A. Application for Liquor License – Lou Lynette Williams and Ruth Hargrove-Smith (at the Travelodge Motel)

The motion was made by Councilman Pahlmann and seconded by Councilman Citro to approve the application for a resort liquor license for Lou Lynette Williams and Ruth Hargrove-Smith (at the Travelodge Motel). Motion passed unanimously.

B. Bid – Water Meter for Wells

Spfd. Winwater - $1,349.00

The motion was made by Councilman Citro and seconded by Councilwoman North to accept the bid of Spfd Winwater for $1,349.00. Motion passed unanimously.

C. Bid – In – Car Video System for Police Department

Stalker - $3,995.00
Mobile Vision - $3,995.00

On recommendation from Police Chief Boze, the motion was made by Councilman Pahlmann and seconded by Councilman Burtrum to accept the bid of Mobile Vision for $3,995.00. Motion passed unanimously.

D. Bid – Employee Safety & Personnel Manuals

Company250 Safety250 PersonnelTotal
Colortech$910.00$890.00$1,800.00
Quill Press$496.95$1,217.54$1,713.49
Quick Print$451.41$740.25$1,191.66
AC Printing$385.00$575.00$960.00

The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann to accept the bid from AC Printing for $960.00. Motion passed unanimously.

E. Bid – Repair Roof on Airport Hangers

CompanyTotal
Feller Constr$6,617.00
Leatherwood$9,750.00
W P Roofing$5,870.00

City Administrator Fugate recommended that all bids be rejected because of the wide spread in prices. He said that many hangars are open already and that they would watch for evidence of damage. The motion was made by Councilman Citro and seconded by Councilman Pahlmann to reject all bids and consider in-house work on this project. Motion passed unanimously.

F. Planning Commission Recommendations

Richard and Helen Atkinson, Preliminary Plat-Subdivision of 5.6 acres into 3 tracts. Monk Street, South of Ash Street

 The motion was made by Councilwoman North and seconded by Councilman Pahlmann to accept the Preliminary Plat Subdivision of 5.6 acres with 3 tracts from Richard and Helen Atkinson as recommended by Planning Commission with the stipulation that a 20” utility easement be retained between lots 2 and 3. Motion passed unanimously.

VIII. Administrator’s Report

A. Consideration of Jake Brake Ordinance

City Administrator Fugate reported a complaint regarding the noise caused by jake brakes, which is a hydraulic attachment on the engine used to stop the truck. He said that it does reduce speed and the trucks can stop faster so there might be a safety issue. Police Chief Boze said that it would be hard to enforce. Council agreed to research what other cities are doing before proceeding with an ordinance on this.

B. Water Treatment Plant

The water treatment plant is scheduled for completion and testing on August 13 and should be on line August 31.

IX. Miscellaneous

A. Appoint Member to Tourist Development Board – Civic Center Representative – Carl Johnson (Term expires 11-04)

Motion was made by Councilman Pahlmann and seconded by Councilman Burtrum to appoint Carl Johnson as Civic Center representative. Motion passed unanimously.

B. Reappoint Warren Fletcher to Housing Authority Board-4 Year Term

Motion was made by Councilwoman North and seconded by Councilman Citro to reappoint Warren Fletcher to Housing Authority Board for a 4-year term. Motion passed unanimously.

C. Council Reports

X. Adjourn to Closed Session

The motion was made by Councilman Pahlmann and seconded by Councilman Citro that the meeting adjourn to closed session for personnel discussion as authorized by 610.021 (3).

  Yea Nay Not Voting Not Present
Mayor Evans X      
Councilman Citro X      
Councilwoman North X      
Councilman Burtrum X      
Councilman Pahlmann X      

Motion Passed

XI. Adjourn

The motion was made by Councilman Pahlmann and seconded by Councilman Citro to adjourn. Motion passed unanimously.

CITY OF WEST PLAINS, MISSOURI

BY: MAYOR JOE PAUL (J. P.) EVANS

ATTEST: CITY CLERK, CONNIE SHELTON

Minutes - City of West Plains Special Council Meeting August 27, 2001 The City Council met for a special council meeting at 4:30 p.m. on August 27, 2001 at City Hall. Members present were Mayor Joe Paul Evans, Councilman Jack Pahlmann, Councilman Louis Citro, Councilwoman Judy North and Councilman Bob Burtrum. Also present were City Clerk Shelton and City Administrator Fugate I. PRELIMINARIES: Mayor Evans established a quorum and called the meeting to order at 4:30 p.m II. COUNCIL ACTION: A. Bid – Transformer Repair Soloman 2 1250 kva $17,014.00 The motion was made by Councilwoman North and seconded by Councilman Citro to accept the bid of Soloman. Motion passed unanimously. B. Bid – Civic Center Parking Lot Leatherwood Construction 46,951.90 Neilson Exc. 49,065.62 Stewart Brothers 49,372.50 Twin FF 69,482.00 Mayor Evans reported that the Civic Center Board recommended that we accept the bid of Neilson Excavating rather than the low bid from Leatherwood. City Administrator Fugate said that the Civic Center Board wants the lowest and best bid, which they consider to be Neilson Excavating because of previous work done by Leatherwood that required several change orders and hard to resolve issues. A representative for Leatherwood Construction asked the Council to re-consider because of architect problems on the previous Civic Center project. A meeting to discuss this was requested. Council agreed that timing on this project is important because of the start of ballgames in November. It was also reported that the aggregate might be donated which would reduce the price. A Neilson representative said that the time schedule was not a problem and they would work with the change in aggregate if necessary. The motion was made by Councilman Citro and seconded by Councilman Pahlmann to approve the bid for Neilson Exc. at $49,065.62 with a possible deduct for aggregate. Motion passed unanimously. C. Bid – Metal for Straw Storage Building Herrman Lumber 1,395.41 Meeks 1,662.84 Durham’s 1,079.27 The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann to approve the bid for Durham’s at $1,079.27. Motion passed unanimously. III. READING OF BILLS A. Bill 3732 to become Ordinance 3732. First Reading. An Ordinance increasing water rates for city and rural customers was read. Council reviewed a survey of water rates for area cities, a user rate calculation and financial projection, and options for raising the utility rates. It was agreed to go with Option 4, which would raise the water minimum charge from $4.65 to $5.00 and to start charging a minimum charge to all customers regardless of the presence of a meter. This would affect apartment buildings, trailer courts, etc as well as customers on discount rates. Rural rates were also increased. The motion was made to accept first reading of Bill 3732. Yea Nay Not Voting Not Present Mayor Evans x Councilman Citro x Councilwoman North x Councilman Burtrum x Councilman Pahlmann x Motion passed. IV. MISCELLANEOUS A. Consideration of Request for a Public Hearing on City Participation in CDBG Grant – Low Income Housing Council agreed to set a special meeting on September 5 for a public hearing on a proposed project from Carlson Gardner, Inc. of Springfield. B. Consideration of Ordinance Prohibiting New Wells Inside City Limits City Administrator Fugate said that numerous private wells inside the city limits could affect our water supply and quality as well as be a financial burden for the citizens who remain on city water. He recommended that we adopt an ordinance that would prohibit new private wells inside the city limits. V. ADJOURN The motion was made by Councilman North and seconded by Councilman Pahlmann to adjourn. CITY OF WEST PLAINS, MISSOURI BY:_____________________________ MAYOR JOE PAUL (J. P.) EVANS ATTEST: _________________________ CONNIE SHELTON, CITY CLERK