MINUTES
WEST PLAINS CITY COUNCIL SPECIAL MEETING
City Council Meeting
August 27, 2001

The City Council met for a special council meeting at 4:30 p.m. on August 27, 2001 at City Hall. Members present were Mayor Joe Paul Evans, Councilman Jack Pahlmann, Councilman Louis Citro, Councilwoman Judy North and Councilman Bob Burtrum. Also present were City Clerk Shelton and City Administrator Fugate.

I. PRELIMINARIES

Mayor Evans established a quorum and called the meeting to order at 4:30 PM.

II. COUNCIL ACTION

 A. Bid – Transformer Repair

 Soloman: 2 1250 kva for $17,014.00

 The motion was made by Councilwoman North and seconded by Councilman Citro to accept the bid of Soloman. Motion passed unanimously.

 B. Bid – Civic Center Parking Lot

CompanyTotal
Leatherwood Construction    $46,951.90
Neilson Exc.  $49,065.62
Stewart Brothers  $49,372.50
Twin FF  $69,482.00

 Mayor Evans reported that the Civic Center Board recommended that we accept the bid of Neilson Excavating rather than the low bid from Leatherwood. City Administrator Fugate said that the Civic Center Board wants the lowest and best bid, which they consider to be Neilson Excavating because of previous work done by Leatherwood that required several change orders and hard to resolve issues.

 A representative for Leatherwood Construction asked the Council to re-consider because of architect problems on the previous Civic Center project. A meeting to discuss this was requested.

 Council agreed that timing on this project is important because of the start of ballgames in November. It was also reported that the aggregate might be donated which would reduce the price. A Neilson representative said that the time schedule was not a problem and they would work with the change in aggregate if necessary.

 The motion was made by Councilman Citro and seconded by Councilman Pahlmann to approve the bid for Neilson Exc. at $49,065.62 with a possible deduct for aggregate. Motion passed unanimously.

C. Bid – Metal for Straw Storage Building

CompanyTotal
Herrman Lumber    $1,395.41
Meeks  $1,662.84
Durham’s  $1,079.27

 The motion was made by Councilman Burtrum and seconded by Councilman Pahlmann to approve the bid for Durham’s at $1,079.27. Motion passed unanimously.

III. READING OF BILLS

 A. Bill 3732 to become Ordinance 3732. First Reading. An Ordinance increasing water rates for city and rural customers was read. Council reviewed a survey of water rates for area cities, a user rate calculation and financial projection, and options for raising the utility rates. It was agreed to go with Option 4, which would raise the water minimum charge from $4.65 to $5.00 and to start charging a minimum charge to all customers regardless of the presence of a meter. This would affect apartment buildings, trailer courts, etc as well as customers on discount rates. Rural rates were also increased. The motion was made to accept first reading of Bill 3732.

  Yea Nay Not Voting Not Present
Mayor Evans X      
Councilman Citro X      
Councilwoman North X      
Councilman Burtrum X      
Councilman Pahlmann X      

IV. MISCELLANEOUS

A. Consideration of Request for a Public Hearing on City Participation in CDBG Grant – Low Income Housing

 Council agreed to set a special meeting on September 5 for a public hearing on a proposed project from Carlson Gardner, Inc. of Springfield.

B. Consideration of Ordinance Prohibiting New Wells Inside City Limits

 City Administrator Fugate said that numerous private wells inside the city limits could affect our water supply and quality as well as be a financial burden for the citizens who remain on city water. He recommended that we adopt an ordinance that would prohibit new private wells inside the city limits.

V. ADJOURN

The motion was made by Councilman North and seconded by Councilman Pahlmann to adjourn.

CITY OF WEST PLAINS, MISSOURI

BY: MAYOR JOE PAUL (J. P.) EVANS

ATTEST: CITY CLERK, CONNIE SHELTON